Project Status Dashboard¶
Real-time tracking of VitaraVox development progress
Last Updated: February 15, 2026
Overall Progress¶
| Metric | Count |
|---|---|
| Items Complete | 78 |
| In Progress | 1 (E5 Testing) |
| To Do | 1 |
| Blocked | 0 |
Milestone Progress¶
v0.5 Voice Agent (Jan 31, 2026)¶
| Component | Progress | Status |
|---|---|---|
| Vapi.ai Agent Setup | 100% | ✅ Complete |
| English Support | 100% | ✅ Complete |
| Mandarin Support | 100% | ✅ Complete |
| Language Auto-Detection | 100% | ✅ Complete |
| Phone Number Assignment | 100% | ✅ Complete |
| Overall | 100% | ✅ Complete |
v1.0 Pilot (Feb 20, 2026)¶
| Component | Progress | Status |
|---|---|---|
| Voice Agent Middleware | 100% | ✅ Complete |
| OSCAR REST Bridge | 100% | ✅ Complete |
| PostgreSQL Database | 100% | ✅ Complete |
| 26 Vapi Tool Handlers | 100% | ✅ Complete |
| New Patient Registration | 100% | ✅ Complete |
| Waitlist Management | 100% | ✅ Complete |
| Admin Dashboard | 100% | ✅ Complete |
| TLS/HTTPS | 100% | ✅ Complete |
| Overall | 100% | ✅ Complete |
v1.1 Compliance (Complete)¶
| Component | Progress | Status |
|---|---|---|
| PIPEDA Documentation | 100% | ✅ Complete |
| PHIPA Documentation | 100% | ✅ Complete |
| SOC2 Gap Analysis | 100% | ✅ Complete |
| BC Health Registration | 100% | ✅ Complete |
| Credential Encryption | 100% | ✅ Complete |
| Audit Logging | 100% | ✅ Complete |
| Overall | 100% | ✅ Complete |
v1.2 Infrastructure Hardening (Complete)¶
| Component | Progress | Status |
|---|---|---|
| Input Validation (Joi) | 100% | ✅ Complete |
| Structured Logging (Pino) | 100% | ✅ Complete |
| Circuit Breaker (Opossum) | 100% | ✅ Complete |
| Health Checks (K8s-ready) | 100% | ✅ Complete |
| Error Standardization | 100% | ✅ Complete |
| Overall | 100% | ✅ Complete |
v1.3 Vapi Production Integration (Complete)¶
| Component | Progress | Status |
|---|---|---|
| Bearer Token Authentication | 100% | ✅ Complete |
| Vapi credentialId Config | 100% | ✅ Complete |
| Phone Number Normalization | 100% | ✅ Complete |
| Name Spelling Confirmation | 100% | ✅ Complete |
| OSCAR Phone Search Fix | 100% | ✅ Complete |
| Nginx Routing Fix | 100% | ✅ Complete |
| Deepgram Nova-3 Transcriber | 100% | ✅ Complete |
| Overall | 100% | ✅ Complete |
v1.3.1 OSCAR REST Bridge v1.2.0 (Complete)¶
| Component | Progress | Status |
|---|---|---|
| DB-Based Availability Endpoint | 100% | ✅ Complete |
| Schedule Pattern Parsing | 100% | ✅ Complete |
| Voice Agent Integration | 100% | ✅ Complete |
| Documentation Updates | 100% | ✅ Complete |
| Overall | 100% | ✅ Complete |
v1.3.2 OSCAR REST Bridge v1.3.0 (Complete)¶
| Component | Progress | Status |
|---|---|---|
| Admission Record on Registration | 100% | ✅ Complete |
| Config Centralization (env vars) | 100% | ✅ Complete |
| Health Check Improvements | 100% | ✅ Complete |
| Graceful Shutdown | 100% | ✅ Complete |
| Documentation Updates | 100% | ✅ Complete |
| Overall | 100% | ✅ Complete |
v1.4.0 EMR Abstraction Layer - Epic 1.2 (Complete)¶
| Component | Progress | Status |
|---|---|---|
| Phase 1: Core Infrastructure | ||
| IEmrAdapter Interface | 100% | ✅ Complete |
| BaseEmrAdapter Base Class | 100% | ✅ Complete |
| OscarUniversalAdapter | 100% | ✅ Complete |
| EmrAdapterFactory | 100% | ✅ Complete |
| PatientTransformer | 100% | ✅ Complete |
| ProviderTransformer | 100% | ✅ Complete |
| AppointmentTransformer | 100% | ✅ Complete |
| Unit Tests (160 tests) | 100% | ✅ Complete |
| ADR Documentation | 100% | ✅ Complete |
| Phase 2: Integration | ||
| EmrService Layer | 100% | ✅ Complete |
| Feature Flags System | 100% | ✅ Complete |
| vapiEndpoints.js Integration | 100% | ✅ Complete |
| Database Migration Scripts | 100% | ✅ Complete |
| Unit Tests (64 new tests) | 100% | ✅ Complete |
| Integration Documentation | 100% | ✅ Complete |
| Overall | 100% | ✅ Complete |
v1.5.0 Admin System with Per-Clinic EMR Control (Complete)¶
| Component | Progress | Status |
|---|---|---|
| Admin Dashboard | ||
| React Admin UI | 100% | ✅ Complete |
| Two User Roles (Vitara Admin, Clinic Manager) | 100% | ✅ Complete |
| Role-Based Access Control (RBAC) | 100% | ✅ Complete |
| Responsive Design (Tailwind CSS) | 100% | ✅ Complete |
| Authentication System | ||
| PassportJS + JWT | 100% | ✅ Complete |
| Access/Refresh Tokens | 100% | ✅ Complete |
| bcrypt Password Hashing | 100% | ✅ Complete |
| Account Lockout (5 attempts = 15 min) | 100% | ✅ Complete |
| Database Schema | ||
| Enhanced clinic_config Table | 100% | ✅ Complete |
| admin_users Table | 100% | ✅ Complete |
| audit_log Table | 100% | ✅ Complete |
| API Endpoints | ||
| Auth Routes (/api/auth/*) | 100% | ✅ Complete |
| Admin Clinic Routes | 100% | ✅ Complete |
| Admin User Routes | 100% | ✅ Complete |
| Admin Audit Log Routes | 100% | ✅ Complete |
| Clinic Manager Self-Service | 100% | ✅ Complete |
| EMR Integration | ||
| emr_live Flag Per Clinic | 100% | ✅ Complete |
| Demo Mode (emr_live = false) | 100% | ✅ Complete |
| Go-Live Validation Workflow | 100% | ✅ Complete |
| Testing | ||
| 125 New Unit Tests | 100% | ✅ Complete |
| Overall | 100% | ✅ Complete |
v1.5.1 Admin Dashboard Data Display Fix (Complete)¶
| Component | Progress | Status |
|---|---|---|
| API Response Pagination Fix | 100% | ✅ Complete |
| Frontend Field Name Mapping | 100% | ✅ Complete |
| JSONB safeJsonParse Helper | 100% | ✅ Complete |
| Nginx Authorization Header | 100% | ✅ Complete |
| Seed Data (5 clinics, 5 users, 22 audit logs) | 100% | ✅ Complete |
| Documentation Updates | 100% | ✅ Complete |
| Overall | 100% | ✅ Complete |
v2.0.0 Voice Agent Squad Architecture (Complete)¶
| Component | Progress | Status |
|---|---|---|
| 5-Agent Squad Architecture | 100% | ✅ Complete |
| New Tool Handlers (6 new) | 100% | ✅ Complete |
| English/Mandarin Support | 100% | ✅ Complete |
| Phonetic Confirmation | 100% | ✅ Complete |
| Emergency/Frustration Detection | 100% | ✅ Complete |
| Documentation (prompts, tools) | 100% | ✅ Complete |
| Overall | 100% | ✅ Complete |
v2.1.0 Admin Vapi Management (Complete)¶
| Component | Progress | Status |
|---|---|---|
| Vapi-Clinic Mapping | ||
| Database Schema (vapi fields) | 100% | ✅ Complete |
| Admin API (mappings, update, test) | 100% | ✅ Complete |
| Webhook Clinic Resolution | 100% | ✅ Complete |
| Call Log Saving | 100% | ✅ Complete |
| OSCAR Integration Fixes | ||
| providerId Mapping Fix | 100% | ✅ Complete |
| Health Check Header Fix | 100% | ✅ Complete |
| EMR TEST/SYNC Buttons | 100% | ✅ Complete |
| Testing | ||
| 37 Integration Tests Passing | 100% | ✅ Complete |
| Overall | 100% | ✅ Complete |
v2.2.0 Voice Agent Polish (Complete)¶
| Component | Progress | Status |
|---|---|---|
| Caller Phone Auto-Detection | 100% | ✅ Complete |
| Booking-First Flow | 100% | ✅ Complete |
| Past-Date Clamping | 100% | ✅ Complete |
| Provider Name Fuzzy Matching | 100% | ✅ Complete |
| Appointment Type Mapping | 100% | ✅ Complete |
| Overall | 100% | ✅ Complete |
v2.3.0 Production Voice Agent (Complete)¶
| Component | Progress | Status |
|---|---|---|
| 6-Agent Squad (Router + 5 roles) | 100% | ✅ Complete |
| AssemblyAI Universal Transcriber | 100% | ✅ Complete |
| ElevenLabs multilingual_v2 TTS | 100% | ✅ Complete |
| Silent Transfers | 100% | ✅ Complete |
| Inline Confirmation Flow | 100% | ✅ Complete |
| Slot Collision Checking | 100% | ✅ Complete |
| Non-Numeric providerId Handling | 100% | ✅ Complete |
| Overall | 100% | ✅ Complete |
v3.0.0 Dual-Track Bilingual Squad (Deployed — Testing)¶
| Component | Progress | Status |
|---|---|---|
| Architecture | ||
| 9-Agent Dual-Track Squad | 100% | ✅ Complete |
| Router Language Gate (EN/ZH) | 100% | ✅ Complete |
| Modification Agent (consolidated Reschedule+Cancel) | 100% | ✅ Complete |
| Confirmation Agent Eliminated | 100% | ✅ Complete |
| Per-Language STT/TTS | ||
EN STT: Deepgram nova-2 en |
100% | ✅ Complete |
ZH STT: Deepgram nova-2 zh |
100% | ✅ Complete |
| EN TTS: ElevenLabs multilingual_v2 | 100% | ✅ Complete |
ZH TTS: Azure zh-CN-XiaoxiaoNeural |
100% | ✅ Complete |
| ZH Endpointing Tuning | 100% | ✅ Complete |
| Vapi GitOps | ||
| 9 Assistant Markdown Prompts | 100% | ✅ Complete |
| 14 Tool YAML Definitions | 100% | ✅ Complete |
| Squad YAML with 20 Handoff Routes | 100% | ✅ Complete |
| GitOps Push Script | 100% | ✅ Complete |
| Server-Side | ||
| callMetadataCache | 100% | ✅ Complete |
| v3 Parameter Support | 100% | ✅ Complete |
| Appointment Type Validation | 100% | ✅ Complete |
| Dual Squad Resolution (vapi_squad_id_v3) | 100% | ✅ Complete |
| Deployment | ||
| Squad Deployed to Vapi | 100% | ✅ Complete |
| Phone Number Assigned | 100% | ✅ Complete |
| First Test Call (EN Booking) | 100% | ✅ Complete |
| E5 Testing Epic | 10% | ⏳ In Progress |
| Overall | 95% | ⏳ Testing |
v4.0.0 Onboarding Redesign + Admin Provisioning (Complete)¶
| Component | Progress | Status |
|---|---|---|
| Onboarding Flow Redesign | ||
| Reorder steps: Clinic Details → EMR → Hours → Validation | 100% | ✅ Complete |
| EMR type selector (OSCAR/TELUS/Accuro/Other) | 100% | ✅ Complete |
| StepValidation (6 parallel integration checks) | 100% | ✅ Complete |
| Auto-pull OSCAR config after EMR test | 100% | ✅ Complete |
| Admin Provisioning Workflow | ||
| Pending Activation card on admin dashboard | 100% | ✅ Complete |
| ClinicDetail provisioning checklist | 100% | ✅ Complete |
| Clinic activation endpoint | 100% | ✅ Complete |
| Pre-Launch Validation | ||
| 10-point checks (7 blocking + 3 informational) | 100% | ✅ Complete |
| Schedule data flow check (adapter validation) | 100% | ✅ Complete |
| OSCAR config sync freshness check | 100% | ✅ Complete |
| OSCAR Config Management | ||
| OscarConfig settings page | 100% | ✅ Complete |
| Schedule code management | 100% | ✅ Complete |
| Appointment type mappings | 100% | ✅ Complete |
| Config pull + sync tracking | 100% | ✅ Complete |
| Booking Engine Enhancements | ||
| OscarSoapAdapter production path | 100% | ✅ Complete |
| OscarBridgeAdapter rename (was OscarUniversalAdapter) | 100% | ✅ Complete |
| Overall | 100% | ✅ Complete |
v3.1.0 Platform Maturity — 5 Themes (Complete)¶
| Component | Progress | Status |
|---|---|---|
| Theme 2: Compliance (PIPEDA/PIPA) | ||
| AES-256-GCM Credential Encryption | 100% | ✅ Complete |
| Audit Logging Middleware | 100% | ✅ Complete |
| Privacy Officer Designation | 100% | ✅ Complete |
| Voice Recording Consent Language | 100% | ✅ Complete |
| Data Retention Policy (node-cron) | 100% | ✅ Complete |
| BAA/DPA Status Tracking | 100% | ✅ Complete |
| Breach Response Plan (documented) | 100% | ✅ Complete |
| Theme 3: Reliability | ||
| Helmet Security Headers | 100% | ✅ Complete |
| Rate Limiting (auth/webhook/API) | 100% | ✅ Complete |
| Real Health Checks (DB + OSCAR + Vapi) | 100% | ✅ Complete |
| Structured Logging (Pino + pino-http) | 100% | ✅ Complete |
| Env Validation (Zod, fail-fast prod) | 100% | ✅ Complete |
| Circuit Breaker (Opossum for OSCAR) | 100% | ✅ Complete |
| Input Validation (18 Zod schemas) | 100% | ✅ Complete |
| PostgreSQL Backup Automation | 100% | ✅ Complete |
| Theme 1: Onboarding | ||
| Onboarding Backend (service + routes) | 100% | ✅ Complete |
| 10-Point Pre-Launch Validation (upgraded from 8 in v4.0) | 100% | ✅ Complete |
| 4-Step Onboarding Wizard (redesigned from 5 in v4.0) | 100% | ✅ Complete |
| Admin Clinic Creation (transaction) | 100% | ✅ Complete |
| Theme 4: Clinical Control | ||
| Custom Greeting (EN/ZH) | 100% | ✅ Complete |
| Default Provider + Pharmacy | 100% | ✅ Complete |
| Appointment Type Mappings | 100% | ✅ Complete |
| Clinical Settings Page (React) | 100% | ✅ Complete |
| Theme 5: Support | ||
| Support Ticket System (CRUD + messages) | 100% | ✅ Complete |
| Internal Admin Notes | 100% | ✅ Complete |
| Notification System (auto + poll) | 100% | ✅ Complete |
| Notification Bell Component | 100% | ✅ Complete |
| Clinic Support UI | 100% | ✅ Complete |
| Admin Support UI | 100% | ✅ Complete |
| Documentation | ||
| Compliance Requirements Page | 100% | ✅ Complete |
| OSCAR REST Bridge Architecture | 100% | ✅ Complete |
| BAA/DPA Templates | 100% | ✅ Complete |
| Breach Response Plan | 100% | ✅ Complete |
| Platform Architecture Docs | 100% | ✅ Complete |
| Overall | 100% | ✅ Complete |
v3.2.1 Security Hardening Sprint (Complete)¶
| Component | Progress | Status |
|---|---|---|
| Production mode enforcement (NODE_ENV=production) | 100% | ✅ Complete |
| Waitlist database persistence (Prisma write) | 100% | ✅ Complete |
| PHI log redaction (redactPhi helper, 7 log sites) | 100% | ✅ Complete |
| OSCAR route authentication (sub-router + authMiddleware) | 100% | ✅ Complete |
| Graceful shutdown handler (SIGTERM/SIGINT, 10s drain) | 100% | ✅ Complete |
| Technical handoff package created | 100% | ✅ Complete |
| Overall | 100% | ✅ Complete |
v3.2.0 Phone Number Linking & Human Handover — Theme 7 (Complete)¶
| Component | Progress | Status |
|---|---|---|
| Theme 7: Phone Number Linking | ||
| transfer-destination-request webhook fix | 100% | ✅ Complete |
| Vapi phone number listing API endpoint | 100% | ✅ Complete |
| Client API methods for phone management | 100% | ✅ Complete |
| Admin Phone Management page | 100% | ✅ Complete |
| Phone routing + navigation wiring | 100% | ✅ Complete |
| Database backup scripts | 100% | ✅ Complete |
| Overall | 100% | ✅ Complete |
Infrastructure Status¶
Production (OCI Toronto)¶
| Component | Status | Notes |
|---|---|---|
| vitara-nginx | ✅ Running | HTTPS on 9443 |
| vitara-admin-api | ✅ Running | PM2, port 3002, 87+ API endpoints |
| vitara-db | ✅ Running | PostgreSQL 16 |
| SSL Certificate | ✅ Valid | Let's Encrypt |
| DNS | ✅ Active | Cloudflare |
| Vapi v2.3.0 Squad | ✅ Production | 6 agents, phone assigned |
| Vapi v3.0 Squad | ✅ Deployed | 9 agents, phone assigned (testing) |
Development (AWS Montreal)¶
| Component | Status | Notes |
|---|---|---|
| OSCAR EMR | ✅ Running | 15.222.50.48 |
| REST Bridge v1.3.0 | ✅ Running | Port 3000, admission records, graceful shutdown |
| Test Data | ✅ Loaded | Sample patients |
API Endpoints Status¶
| Category | Endpoints | Status |
|---|---|---|
| Patient Lookup | 3 (search-patient-by-phone, search-patient, get-patient) | ✅ All Working |
| Clinic Info | 2 (get-clinic-info, get-providers) | ✅ All Working |
| Appointments | 4 (find-earliest, create, update, cancel) | ✅ All Working |
| Registration | 2 (register-new-patient, add-to-waitlist) | ✅ All Working |
| Call Management | 3 (log-call-metadata, transfer-call, check-appointments) | ✅ All Working |
| Health | 1 | ✅ Working |
| Admin API | 87+ (clinic, admin, auth, OSCAR, notifications, Vapi phones, onboarding, provisioning) | ✅ All Working |
| Total | 102+ | ✅ All Operational |
Compliance Status¶
| Requirement | Status | Notes |
|---|---|---|
| TLS 1.2+ | ✅ Complete | Let's Encrypt |
| Credential Encryption | ✅ Complete | AES-256 |
| Audit Logging | ✅ Complete | Full admin action trail (v1.5.0) |
| RBAC | ✅ Complete | Two roles with middleware enforcement |
| JWT Authentication | ✅ Complete | Access + Refresh tokens |
| Account Lockout | ✅ Complete | 5 failed attempts = 15 min lock |
| Privacy Policy | ⚠️ Needs Update | Draft exists |
| BAA Template | ⚠️ Pending | Legal review |
| SOC2 Readiness | 📋 Documented | Gap analysis done |
Recent Commits¶
| Date | Description |
|---|---|
| Feb 15 | v4.0.0: Onboarding redesign (4-step flow, EMR type selector, validation step) + admin provisioning workflow + 10-point pre-launch checks + OSCAR config management |
| Feb 14 | v3.2.7: OSCAR data architecture REST API reference, known bugs, demo data spec |
| Feb 14 | v3.2.6: OSCAR data architecture — complete entity reference |
| Feb 13 | v3.2.5: Booking Engine Upgrade Master Plan |
| Feb 13 | v3.2.4: ADR-004: Booking Product Architecture |
| Feb 13 | v3.2.3: OSCAR Schedule Deep Dive |
| Feb 13 | v3.2.2: OSCAR ERD & bridge mapping docs |
| Feb 12 | v3.2.1: Security hardening sprint — production mode, PHI log redaction, OSCAR route auth, graceful shutdown |
| Feb 12 | v3.2.0: Theme 7 — Phone number linking, human handover fix, admin phone management page |
| Feb 11 | v3.1.0: Theme 5 — Support ticketing, notifications, admin/clinic support UIs |
| Feb 11 | v3.1.0: Theme 4 — Clinical settings (greeting, pharmacy, appointment types) |
| Feb 11 | v3.1.0: Theme 1 — Onboarding wizard, pre-launch validation, admin clinic creation |
| Feb 11 | v3.1.0: Themes 2+3 — Compliance + reliability (encryption, audit, helmet, rate limit, Pino, Zod, circuit breaker, health checks, backups) |
| Feb 11 | v3.0: First successful EN booking test call (Router → Patient-ID → Booking) |
| Feb 11 | fix: Router silent transfer leak — strengthened prompt + neutral tool descriptions |
| Feb 10 | v3.0.0: 9-agent dual-track squad deployed to Vapi via GitOps |
| Feb 10 | feat: Vapi GitOps (9 assistants, 14 tools, squad YAML) |
| Feb 10 | feat: callMetadataCache, v3 parameter support, appointment type validation |
| Feb 10 | feat: vapi_squad_id_v3 column for dual squad resolution |
| Feb 09 | v2.3.0: Production squad with AssemblyAI, silent transfers, inline confirmation |
| Feb 06 | v2.2.0: Caller phone auto-detect, booking-first flow |
| Feb 03 | v2.1.0: Admin Vapi management, call log saving |
| Feb 02 | v2.0.0: 5-agent squad architecture |
| Jan 16 | v1.5.1: Admin dashboard data display fix |
| Jan 14 | v1.5.0: Admin system with per-clinic EMR control |
| Jan 14 | v1.4.0: EMR abstraction layer |
Next Priorities¶
- E5 Testing - Comprehensive v3.0 test calls (EN + ZH booking, modification, registration)
- First Clinic Onboarding - Walk a real clinic through the new 4-step onboarding flow
- ZH LLM Bake-off - Test GPT-4o alternatives for Chinese track
- French Canadian Track - Add FR track (4 new agents)
- TELUS PS Suite Integration - Design adapter for TELUS PS Suite EMR
Known Issues¶
| Issue | Severity | Status |
|---|---|---|
| Router leaked "Transferring to English patient identification" | High | ✅ Fixed (Feb 11) |
| GPT-4o space-separated Chinese characters (ZH track) | Medium | Monitoring |
| Provider displayed as "Provider 101" (missing display name) | Low | Open |
Contact¶
- Technical Issues: support@vitaravox.com
- Status Updates: status.vitaravox.ca